Code of Conduct for BABAO events and activities

 

This Code of Conduct applies to all meetings, workshops, events and activities organised by BABAO. This includes but is not limited to: our annual conference, online meetings, seminars and workshops, training events, social events, outreach activities and board meetings/the AGM. In regard to our annual conference, this code of conduct applies to events both at and away from the conference venue, including the welcome reception and conference dinner in addition to the scientific sessions and breaks.

 

BABAO events are an important part of our professional lives and provide a valuable opportunity to facilitate the exchange of ideas and knowledge, share expertise, offer training and create an active community of colleagues. It is essential that these events take place in a safe and friendly environment that is welcoming to all members regardless of age, gender identity, race, ethnicity, sexual orientation, religion, disabilities, caring roles, parental status, marital/civil-partnership status, socio-economic background or any other characteristics[1].

 

Bullying, harassment or discrimination of any form directed towards participants or attendees will be not tolerated. Harassment is defined as unwanted conduct that undermines someone’s dignity or creates an intimidating and hostile environment. It may be related to sex, gender, origin, disability, sexual orientation, religion or beliefs, age, or other personal characteristic. Examples include, but are not limited to:

a. Use of offensive or insulting language

b. Suggestive gestures, remarks, innuendo, unwelcome terms of endearment or sexual advances

c. Displays of sexually suggestive or pornographic objects or images

d. Unnecessary unwanted body contact

e. Discussion of malicious rumours or unfounded allegations

f. Threatening language or behaviour

 

Anyone who witnesses or experiences such behaviour is strongly encouraged to report their experiences to the conference/event organisers, BABAO trustees or BABAO EDI sub-committee, so that the situation may be dealt with without delay.

 

In environments that include presentations (conferences, digital workshops and panels, etc.) the following apply:

  • Presentations should not be interrupted or disrupted by, e.g. repeated mobile telephone noise, audible conversation or comments.
  • Questions to presenters should be respectful and not be presented in a belittling or demeaning manner.
  • Presenters should give content warnings if their presentation contains material likely to be deemed distressing (e.g. images containing substantial amounts of soft tissue, or discussion of specific events that may have impacted attendees. Given the nature of BABAO, it is assumed that many presentations will contain images of human skeletal remains, and attendees should recognise that content warnings will not be given for these).

 

Social Media

  1. Please do not share, or post photographs of presentation slides through social media unless the presenter has given specific permission to do so.
  2. Whilst broadcasting events via social media is generally an accepted and important part of academic meetings, this is a private event and some presenters may request that their content is not discussed or posted publicly (this could be for several reasons, e.g. embargoed data that hasn’t yet been published, or sensitive material), this should be respected.
  3. Many of our digital events will be recorded and available online after the event. Event organisers/chairs will announce this at the beginning of each event; attendees are responsible for ensuring their cameras/microphones are turned off if they do not wish to be recorded, and to inform the event organiser If they are unsure if they appear in the final recording.
  4. Intimidation or harassment of any kind via social media is unacceptable.

 

By being a BABAO member and/or participating in a BABAO event or activity, you acknowledge that you have read and understood this document, and that a breach of this Code of Conduct may result in removal from the event, registration for the event being rescinded without refund and refusal of admittance to future events. Where member’s actions are in breach of the law or rules imposed by the host venue (e.g. conference venue), BABAO reserves the right to report violators to the relevant authorities. 

 

 

This version last edited July 12th 2020



[1] An individual’s protected characteristics are protected by UK law under the Equalities Act 2010